Keeping an AI System Register

What the rule is

An AI System Register is a single, structured list of every AI system you run. Think of it as the master inventory for your AI.

For each system, the register records the basics:

• What the system is and what it does.
• Its risk classification, such as whether it is High-Risk Processing.
• The processing activities it carries out.
• Who owns it, and links to its DPIA and other records.

The register must be maintained. That means it is kept up to date as systems are added, changed, or retired. A list you wrote once and never touched again does not meet the rule.

The register also ties into other duties. When a Substantial Change happens, the register should reflect it. It is the spine that connects your classifications, assessments, and owners into one clear view.

Why it matters

You cannot govern what you cannot see. Without a register, AI systems spread quietly across the business and no one holds the full picture.

The AI System Register is often the first thing the DIFC Commissioner asks for in an inspection. A missing, partial, or stale register suggests you do not know what AI you run. That weakens every other claim you make. A clean, current register, by contrast, shows control and makes the rest of your evidence easy to follow.

How to comply

1. Create one register that lists every AI system.
2. For each system, record its purpose, classification, and processing.
3. Link each entry to its owner, DPIA, and approvals.
4. Update the register whenever a system is added or changed.
5. Reflect every Substantial Change in the relevant entry.

How regulation10.ae helps

regulation10.ae gives you a living AI System Register that links each system to its classification, DPIA, and ASO approvals. As systems change, the register updates with them, so it stays audit-ready. You get one trusted view of every AI system, ready to show on request.

Build your register with the free readiness assessment, or compare our plans.